Contents

Overview

Viewing a hazardous release

Creating a hazardous release

Uploading hazardous releases

Editing a hazardous release

Closing a hazardous release

Linking a hazardous release to a document

Export hazardous releases

Archiving a hazardous release

View archived hazardous releases

Restore an archived hazardous release

Hide archived hazardous releases

Overview

Managing hazardous releases is crucial for maintaining safety and compliance within your organization. Whether it is viewing, creating, editing, closing, or archiving releases, the following steps guide you through the process effectively.

Viewing a Hazardous Release

To view a hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. Find the hazardous release you want to view, click on the flag category of the hazardous release in the table or go to the context menu and click View.
3. You can now view the Flag Attributes or view any Linked documents.

Creating a Hazardous Release

To create a hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. From the table context menu, click Create.
3. Complete the required fields marked with *.

Uploading Hazardous Releases

To upload hazardous releases:

1. From the Home Screen, go to Hazardous Release.
2. From the table context menu, click Upload.
3. You can download a template using the link.
4. Populate the below fields in the csv file as a minimum:
   
   • Flag category
   • Description
   • Date raised
5. Use the upload a file to navigate to your csv file and upload.
6. This process will create a task in the uploads section where you can monitor the progress of your upload. Please read the uploads article https://help.asset55.io/en_GB/operate/uploads for a more detailed description of how this works.

Editing a Hazardous Release

To edit a hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. Find the hazardous release you want to edit, go to the context menu, and click Edit.
3. You can now edit and save the hazardous release.

N.B. You can only edit a hazardous release where the flag status is not closed.

Closing a Hazardous Release

To close a hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. Find the hazardous release you want to close, go to the context menu, and click Close Hazardous release.
3. Enter data into the two required fields below and save:
   
   • Date closed
   • Resolved description

Linking a Hazardous Release to a Document

To link a document to a hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. Find the hazardous release you want to link a document, go to the context menu, and click Link to a document.
3. Select a previously uploaded document and then click link.
4. Or you can upload a new document by clicking the New document option and then upload the document from your pc.

Export Hazardous Releases

To export all the hazardous releases into a csv file:

1. From the Home Screen, go to Hazardous Release.
2. From the table context menu, click Export.
3. Select a filename and location.
4. You will now have a csv file with all the hazardous releases output to the location you selected.

Archiving a Hazardous Release

To archive a hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. Find the hazardous release you want to archive, go to the context menu, and click Archive.

View Archived Hazardous Releases

To view archived hazardous releases:

1. From the Home Screen, go to Hazardous Release.
2. From the table context menu, click View archived.

Restore an Archived Hazardous Release

To restore a previously archived hazardous release:

1. From the Home Screen, go to Hazardous Release.
2. From the table context menu, click View archived.
3. Find the hazardous release you want to restore, go to the context menu, and click Unarchive.

Hide Archived Hazardous Releases

To hide archived hazardous releases:

1. When viewing archived hazardous releases.
2. From the table context menu, click Hide archived.